Frequently Asked Questions

 

1. General

ACCUTE’s preliminary programme will be posted on our website in early March. Because of the conference’s size and scheduling complexity, ACCUTE cannot accommodate individual requests for scheduling changes.  We try to keep programme changes to a minimum, although we may need to shuffle some panels as the conference gets closer. We will notify panel participants and organizers of any necessary changes.  We encourage all participants to make travel plans that will allow them to participate in as much of the conference as possible.

The General Call for Papers (where most proposals will be sent) welcomes paper proposals in all fields of English studies.  Submitted proposals are anonymized, then vetted, and, if accepted, placed on a panel.  These panels are planned collaboratively by the ACCUTE President, Vice-President, and Coordinator.  Because ACCUTE is a generalist conference, the practice has been to form panels around themes (rather than traditional categories of historical period or national background) to encourage discussions among scholars.

Special panels are simply specific Calls for Papers that organizers have proposed in advance and that ACCUTE has accepted.  Member-Organized Panels are organized and chaired by members of ACCUTE. Joint-Sponsored Panels are organized and chaired by an individual from another association, whose interests overlap with those of ACCUTE.  Submitters to Joint-Sponsored Panels may be a member of either ACCUTE or of the co-sponsoring association. Board-Sponsored Panels are panels on professional and disciplinary concerns, organized by ACCUTE board members.  Often Board-Sponsored Panels have a roundtable or Q&A style, and the presenters may be invited by the ACCUTE Board (though often a CFP will be released, calling for other submissions).

All paper proposals that are not ideally suited for a Member-Organized, Joint-Sponsored, or Board-Sponsored Panel will still be considered in the General Call.

The Congress of the Humanities and Social Sciences is a gathering of over 70 scholarly and professional associations, such as ACCUTE, each holding its annual conference under one umbrella. It is organized by the Federation for the Humanities and Social Sciences and is Canada’s largest gathering of scholars from across disciplines.  Congress typically spans seven days in late May and early June and attracts an average of 8000 attendees.  It is held at a different Canadian university each year.

ACCUTE’s conference at Congress features nationally and internationally recognized scholars, and papers from across the range of periods, topics, and methodologies of English studies.  Our programs also include sessions on professional and pedagogical concerns, as well as joint sessions with a number of other scholarly associations. The ACCUTE conference is usually held in the first four days of Congress.

We welcome submissions from international academics and graduate students. However, you do need to join the organization in order to participate.

The annual ACCUTE conference is a conference of association members; all presenters must have paid-up memberships to ACCUTE at the time the conference program is finalized (usually in the February before the conference). If you are not a member, or if your membership has lapsed, you will not be included in the conference program. Please visit the membership page to learn how to join.

2. Paper Proposals

Yes. Every room will be equipped with a basic A/V package, including a computer, data projector, sound, and HDMI and VGA cables.  Members will need to provide their own Mac adapter, if necessary.  Please enter any additional special requests in the space provided on the Proposal Submission Form.

You should receive an email acknowledgment from the ACCUTE office within a few days of making your submission. At this time, we may ask for any information that was missing from the submission. If all is complete, the proposal will be anonymized and sent for vetting after the November 15th deadline.  ACCUTE will send notifications of acceptances and rejections no later than February.  Quality peer review is important to maintain both the strength and reputation of our conference, and the vetting process can take some time, especially when proposals are sent on for external review to ACCUTE members in the field. Moreover, all papers must find a place, at least tentatively, on a panel in order to be accepted.

ACCUTE is a “generalist” conference, and we aim to cover the widest possible range of fields and topics currently falling within “English studies.” If you have not previously attended an ACCUTE conference, check last year’s conference program to see the range of papers and sessions.

First of all, a good submission is professional in quality. It adheres to all of the guidelines for submission, and stays within word limits for the paper proposal, the abstract, and the biographical statement. It is lucidly written and error-free.

Second, it has a point or an argument to make, and does this clearly and strongly. The scholarly interest or importance of the presentation should be easily discernible by the vettors.

Third, it presents its argument in a way that would be intelligible to someone outside the specialty field. Remember that ACCUTE is a generalist conference, and that the audience for your session could be equally general.

Fourth, it is achievable within a tight time period. ACCUTE conference presentations are strictly timed for 20 minutes. A twenty-minute paper is about 8 double-spaced pages in length. Simplify and streamline.

If your paper proposal is not selected by the organizer(s) for the panel, it will be passed along to ACCUTE for further consideration in the General Pool and may still end up on the programme.

Please contact the ACCUTE office, and we can make these changes for you.

ACCUTE welcomes papers from graduate student members. Here are some hints for novice submitters:
First, a good graduate paper does not necessarily make a good conference paper (even if it got an A+). How significant is its scholarly contribution, as judged by the wider academic world?

Second, ask yourself: is this my strongest and best work? Is it ready for presentation and is the research complete? (Don’t present a dissertation “proposal.”) Would I want to be remembered for this paper several years from now?

Third, get a second opinion on whether it is suitable for a conference presentation and the best way to revise for submission.

Remember that many of the people who attend the annual ACCUTE conference are not giving papers. It can be a good plan to attend one conference first, to see how things are done.

Feel free to contact the ACCUTE office with questions or for assistance with your submission.

Yes, but restrictions apply. Remember that for conferences (just as with journal submissions) each submission must be a unique piece of work. You cannot send the same paper proposal to the General CFP and to a Member-Organized or Joint-Sponsored Panel, and you cannot send more than one submission to the General CFP. You may send different paper proposals to individual CFPs, but you are restricted to having one paper on the ACCUTE program. In other words, if you are chosen for a Member-Organized or Joint-Sponsored Panel, your other submission will be withdrawn. Exceptions are made for executive-organized panels (such as the Board-Sponsored panels) and roundtables.  Another exception is the Christianity and Literature Study Group: you may appear on their program and on the larger ACCUTE program as well.

No, you are restricted to one submission.

By all means, feel free to get in touch (info.accute@gmail.com) in advance to discuss your idea, or with any procedural questions.

3. Vetting Process

The ACCUTE office anonymizes all submissions then distributes them for blind vetting.  Submissions to Member-Organized and Joint-Sponsored Panels are sent to the organizers (please see the relevant FAQ).  Submissions to the General Call for Papers are sent to two ACCUTE board members, who independently perform the initial vetting, following the Vetting Guidelines provided in the general procedures.  The members assess the strengths and weaknesses of the proposal and give it an evaluation (Highly Recommended, Recommended, Provisionally Recommended, or Rejected).  The proposal is accepted or rejected if the board members agree; however, if the members disagree, the proposal is sent to an ACCUTE expert in the field for further evaluation.

 

The ACCUTE office anonymizes all submissions then distributes them for blind vetting.  Submissions for Member-Organized Panels are sent to the organizer of the panel, who performs the initial vetting, following the Vetting Guidelines provided in the general procedures. The organizer assesses the strengths and weaknesses of each proposal and gives it an evaluation (Highly Recommended, Recommended, Provisionally Recommended, or Rejected) regardless of whether the organizer intends to include the proposed work on the panel. The organizer then sends the vetting reports to the ACCUTE office, and indicates which proposals will be included on the panel.  A single panel has three papers (max. four but only in exceptional situations).  If all the submitted proposals are of such outstanding quality as to warrant the addition of a second panel on the same topic, ACCUTE may agree to a second panel.

Proposals that have not been selected for the panel may still end up on the programme, as they will be entered into the General Call for Papers and will be vetted by a member of the ACCUTE Board and/or an ACCUTE member in the field.

 

The ACCUTE office anonymizes all submissions then distributes them for blind vetting. Submissions for Joint-Sponsored Panels are vetted by the organizer from the sponsoring association, according to whatever methods that group customarily uses. The sponsoring association is responsible for putting together the panel and forwarding the names of the panelists to the ACCUTE office.  We do ask that panel organizers keep ACCUTE’s vetting guidelines in mind.

Proposals that have not been selected for the panel may still end up on the programme, as they will be entered into the General Call for Papers and will be vetted by a member of the ACCUTE Board and/or an ACCUTE member in the field.

4. Funding

While you might be able to apply to your own institution for travel funds, the money distributed by ACCUTE is for presenters only. As a result, many organizers of panels submit a paper of their own to another CFP or to ACCUTE’s General Call for Papers (or even to another association meeting at the same time at Congress).

Depending on the number of applications, ACCUTE may cover up to 50% of presenter travel expenses for graduate students, contract academic faculty, and other under-waged members. Note that organizers and chairs of sessions are not eligible for these funds, unless they are presenting a paper on another panel. If you are planning to apply for funding, please keep all receipts related to travel (airfare, ferry, train, bus, car rental, gas, etc.). Members will be asked to submit copies of receipts to ACCUTE along with a travel funding application form, which will be circulated after Congress.

In years when ACCUTE can offer travel funds, yes, although you must also be an ACCUTE member.  Also, if the association is meeting at Congress and holding its own panels, your travel stipend may be paid from their funds instead.  “Double-dipping” is not allowed.

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